Businesses and teams use different software products that increase their productivity and Workspace efficiency. The most prominent and common one is the Google Workspace. It is a package of email solutions, storage services, online tools, and file editing platforms. It makes Google Workspace a go-to service for all kinds of routine tasks.
The chances are that you already use most of the tools packaged in Google Workspace. However, those are only consumer versions of each application. Google Workspace enables increased access to controls and features to take your business, team, organization, or enterprise to the next level. It empowers you to effectively handle all chores, allowing for faster collaboration than ever.
Google Workspace storage size
The following article will discuss five things to know about Google Workspace storage.
1. Storage limits for different Google Workspace plans
The amount of storage you get on Google Workspace depends on the respective packages. Nine different plans start from the basic and go up to an enterprise-level suite. The Essential Starter plan on Google Workspace gives access to 15 GBs of online storage per account. It can be doubled to 30 GBs by shifting to the Business Starter plan. The same plan is awarded to Workspace for Nonprofits.
Then comes three mid-level packages. They are Enterprise Essentials, Business Standard, and Business Plus. These plans offer 1 TB, 2 TB, and 5 TB, respectively. Please note that these storage limits are exclusive to the pooled data on all accounts. After that, there are three plans dedicated to educational enterprises titled Education Fundamentals, Education Plus, and Teaching Upgrade. These packages provide 100 TB of storage space and some conditional offerings considering the unique requirements.
Two standalone packages offer unlimited storage. These are Enterprise Standard and Enterprise Plus. Before selecting a Google Workspace package, consider that not every business is eligible for all plans. The educational and nonprofit packages are only offered to those organizations which genuinely fall into the specific category.
When considering the storage space alone, the best-suited packages for most enterprises are the ones that offer pooled drive. For a setup that hosts 20 accounts, the Business Standard plan will not provide 2 TB but 40 TB of online storage. In that case, the total limit is 40 TB; however, an individual account can still use more than 2 TB. It is beneficial for businesses with a dedicated storage division within their structure.
2. Stored data management from the admin console
Google Workspace lets you manage the stored data from the Admin console. The Google Admin panel can deal with the entire Workspace account simultaneously. It is a valuable tool to organize and maintain the stored files on all accounts within a single workspace. The console can add additional files, manage existing documents, and configure their formats. Having all of these options available at your disposal ensures seamless stored data management. Learn different ways to transfer files from one Google Drive to another.
The admin console on Google Workspace is entirely centralized. Since it automatically links all new accounts, there is no configuration required. You can use the cloud identity to manage individual files and folders. Moreover, there is an option to add in Two-Factor Authentication (2FA). Having the best storage analytics, the user can easily make the most out of assigned storage capacity.
The customizable nature of the admin console lets you change the interface for different accounts within the organization. Doing so will allow you to create personalized file structures and assign access permissions for folders that cannot be shared with everyone. It can also be used to move a single file or folder simultaneously to all linked accounts.
With additional control over who can access what part of the storage, you can direct each member or employee. The admin console ensures no loss in the storage functionality even when files are being moved and shared between different account levels. The console serves as a key gateway to any third-party application that has to be integrated with the Google Workspace storage. Therefore, all settings and manual configurations for that are also present here.
3. High-grade storage security
Along with increased storage space, Google Workspace also provides enhanced protection and data security for all files stored on the cloud. Even though the Workspace can sometimes hold up to many accounts, it is still not prone to malware or data theft. All security implications usually associated with a cloud storage solution have been exquisitely resolved in Google Workspace. Confused about choosing Google Drive and Microsoft OneDrive? Here are some key differences between the two.
Most cloud drives installed in Google Workspace run over the same level of high-grade security infrastructure. There are dedicated protocols that provide utmost protection to stored data. With reliable and secure storage available for your files, Google Workspace can be used to hold any information whatsoever. It allows the administrator to control the system storage and streamline it practically. Having integrated controls at your disposal, the chances of compromised data are non-existent.
Even the consumer version of Google Drive is known for its cloud security and trustworthy servers. We can safely assume that Google Workspace can provide much more than what every Google Drive user gets anyway. Google Workspace storage meets the most stringent quality standards for online databases and cloud drives. It has been thoroughly verified and authenticated to provide extraordinary measures for storage-related issues.
4. Size limits on files and folders
Many users believe that cloud drives only limit the total storage space. However, that is not the case with most services. Google Workspace is no different in this regard. Apart from total storage capacity, there are size limits for individual files and folders. Irrespective of the Google Workspace plan you have, no file or folder can surpass the upper bound of 5 TB.
About a wide range of use cases for Google Workspace, the developers have aptly marked this limit to be relatively high. Therefore, you will most likely not run into a situation where a file or folder exceeds it. However, there is one more limit that you need to consider, especially if your Workspace accounts upload simultaneously. No user can upload or transfer more than 750 GBs of data within 24 hours. If a file larger than 750 GBs is transmitted, the process will usually finish, but no more data can be moved around that day.
Moreover, some specific limitations are only applicable to particular file formats. A rich text document on Google Workspace can only contain up to 1.02 million characters. Spreadsheets uploaded on Workspace are allowed to have a maximum of 10 million cells, and a presentation file cannot exceed 100 MBs.
When it comes to videos, storage limitations are somewhat relaxed. There is no limit on the video resolution when uploading one; though, it will only run in 1080p on the Workspace’s built-in media player. Size limits on files and folders are not a concern for most organizations and enterprises. They will only come into play if you deal with a tremendous amount of storage.
5. Storage preservation with Google Vault
Moving over to Google Workspace from consumer versions of Google services is advantageous. One of those is the capability to retain essential and crucial business data. As apparent from its name, Google Vault is a preservation and retention tool developed explicitly for Google Workspace.
You can use the vault to store, search, and export user data. Apart from that, it has several other quite helpful applications as well. These include saving Gmail messages, Google Drive files, Google Chat messages, Meet recordings, Hangouts messages, Google Sites information, etc. The complete set of Google Vault features is only available on specific Workspace packages such as the Business Plus, Enterprise Essentials, and Education Fundamentals. You will have to get the vault’s license as an add-on on others.
If Google Vault is included in your Workspace plan, all accounts linked through the admin console will automatically get access to its license. The vault can be configured to retain all business or enterprise data for a defined period. What’s great is that the data stored on Google Vault remains accessible to the administrator for as long as required. Read about your Chromebook’s top 5 cloud storage solutions if you have never used an online drive before.
Conclusion
Google Workspace combines online Google applications that enhance productivity and collaboration for any business. Since 2006, when Workspace was launched for the first time, it has improved quite a lot. Today’s storage solutions and cloud tools have enhanced individual user experience and work equally well for entire organizations. Today’s article listed five things everyone needs to understand before employing Google Workspace storage.
